What is Form I-9?
Form I-9 is a document introduced by the U.S. Citizenship and Immigration Services (USCIS) to verify the identity and employment eligibility of individuals hired for work in the United States. It applies to both citizens and noncitizens who are hired, recruited, or referred for employment in return for wages or other forms of compensation.
Why is Form I-9 Important?
Form I-9 serves as a crucial tool in ensuring that employers hire individuals who are authorized to work in the U.S. By completing this form, employers can confirm an employee's identity and eligibility to work, thereby preventing unauthorized individuals from taking up employment opportunities.
In 2022, 1-9 paperwork violation penalties ranged from $272 to $2,701 for the first offense for substantive violations or uncorrected technical errors. The range is $1,161 to $2,322 for second and subsequent paperwork offenses. For hiring an unauthorized worker the fines can range from $676 to $5,404 for a first offense and higher penalties for continued violations of the law. States may impose additional penalties. CA employers who violate provisions of the law may be liable for up to $10,000 per violation.
Who Needs to Complete Form I-9?
Both employers and employees have specific roles in the completion of Form I-9.
Employers must...
Employees must....
Filling Out Form I-9 Correctly
It is essential for both employers and employees to be meticulous while filling out Form I-9. Here are some key tips:
For Employers:
For Employees:
The 2023 Revised Form I-9 Form!
Rather than examining an employee's identity and employment authorization documents in person, employers who participate in E-Verify and are in good standing will have the option to conduct verification electronically and with a live video call interaction. The revised Form I-9 (edition date 08/01/23) will be published on uscis.gov on Aug. 1, 2023. Employers can use the current Form I-9 (edition date 10/21/19) through Oct. 31, 2023. Starting Nov. 1, 2023, all employers must use the new Form I-9 and can download it here. The benefits of the new form include:
Importance of Compliance
Complying with Form I-9 requirements is not just a legal obligation but also essential for maintaining a fair and authorized workforce. Failure to complete or improperly fill out Form I-9 can lead to serious consequences for both employers and employees. Non-compliance may result in fines, penalties, loss of work authorization, and even criminal charges in severe cases.
Conclusion
Form I-9 may seem like a typical administrative task, but its significance in ensuring a legal and authorized workforce cannot be overlooked. Employers and employees must collaborate to complete the form accurately and on time, helping to uphold the integrity of the U.S. employment system. By understanding the purpose and procedures of Form I-9, we can foster a workplace that complies with immigration laws and embraces a diverse and legal workforce.
Contact us to learn more and request a Form I-9 Audit.